Your role as Operations Assistant, will be varied and a vital part in the process to ensure that suppliers have sent the correct products and customers receive what they have ordered. Therefore, an eye for detail is essential.
You will be working in a small, supportive team and full training on the systems and products will be given. Your environment will be in a warehouse and dealing with incoming stock.
Your role as Operations Assistant will include:
Checking of stock against the delivery note
Contacting suppliers regarding discrepancies
Exporting of data from SAGE to Excel
Picking of required items
Contacting couriers to arrange delivery
Placing orders with suppliers.
Experience/ skills required for the role of Operations Assistant:
Eye for detail
MS Office – inc data entry/ export of data in Excel.
Having your own transport would be an advantage – with free parking – but there is a nearby bus stop. The role is on a full time basis with the hours of either 8.00am – 4.30pm or 8.30am – 5.00pm.
Our client is looking for a Lettings Officer to join their team, initially on a 12-month fixed term contract. For this newly created role we are looking for someone who has current knowledge of the housing sector and tenancy law in regards of privately rented accommodation and social housing. The organisation is hoping that the role will continue after the initial 12 months.
The role will see you supporting people through the complete process of choosing and securing a new home. For this to happen you will be building upon existing, as well as increasing, the number of landlords the organisation deals with. Essentially, you will be building trust with landlords and helping people find sustainable property to let.
You may currently work in the private sector, or the not-for-profit, as a Lettings Manager but what is vital is that you understand the lettings process and associated regulations and compliance and want to make a difference to people’s lives.
Your role as Lettings Officer will include:
Develop and maintain relationships with private landlords
Carry out property inspections and write the listing for advertisements
Set up landlord provision
Ensure clients information are kept up to date
Provide monthly financial reports
Allocate payments received
Support clients throughout the process
Ensure clients are aware of support services.
The skills and experience that we are looking for in a Lettings Officer:
Proven experience within a customer service environment, lettings agency or housing projects in a capacity which involved face-to-face interaction with customers
Achievement of a recognised professional financial or management qualification (preferable Level 3 in Residential Lettings).
Competent in IT including MS Word, Excel and Outlook.
An understanding of the complex issues contributing to homelessness and the impact on the lives of individuals and a depth of understanding of the needs and aspirations of homeless people
Comprehensive knowledge of housing and tenancy law in relation to access to private rented accommodation and social housing
Ability to work independently using own initiative whilst remaining accountable to line management
Excellent written and verbal communication skills with the potential to present information to a wide audience.
The ability to establish good working relationships with clients, colleagues, other stakeholders externally and to work well within a team
Previous experience in bookkeeping would also be an advantage
Honesty, reliability, creativity and flexible
Affinity with and willingness to support and uphold the priorities and ethical purposefulness of the organisation.
As well as a great salary, the role also comes with a great benefits package, including 25 days holiday, standard 35 hour working week.
This is a great opportunity, so don’t delay in applying!
We are working exclusively on the new role for a PA with a company in the food industry. As well as your superb organisational skills, diary management, “can do” attitude, you will be someone with a real passion for the food and drink industry. Your work life does not need to have been in the sector, perhaps you are a real foodie, are a food blogger/ vlogger or relax by cooking and take a genuine interest in where your food comes from.
The role is as a virtual PA, supporting the co-founder. Therefore, you will need to be comfortable working from home, but you will be in contact with the team throughout the week and occasional travel to meet up. You will be supplied with a Mac, iPhone and have your office expenses covered. The company run paperless, so again you will need to be comfortable working in this way.
What will your role as PA include?
Diary management of meetings/ calls
Arranging travel – for founder and sometimes clients/ team
Proposal creation and submission
Chase feedback, actions for key clients / high value projects
We are working exclusively for our client, who is based on the outskirts of Exeter, who are looking for a Technical Administrator, to join their small and friendly team. Due to the nature of the company’s work, you will need to be someone who is very detail focussed, can work in an ordered process but notices where the system has an error.
The company has a real feel good factor as the industry they work in really is life changing and your part will make a positive impact on their future. We are looking for someone who can deal with lots of data, picks up terminology quicker, can transfer data from one system to another. This is a varied role as in a day, you may be dealing with the location of stock, managing bookings and client visits, chasing an invoice, or checking the arrival of stock.
What will the role as Technical Administrator involve?
Answering and dealing with telephone enquiries in a timely and efficient manner.
Daily logistical planning to ensure smooth running of all stock and related bookings
Daily liaison with field representatives and assisting in the managing of their accounts
Competent daily use of in-house systems to include raising of invoices, sales orders, quotations, credit notes
Inventories and stock management
Maintenance and organisation of stock
Daily contact with couriers to organise the shipment of goods within the UK and EU
Working within existing data protection laws to ensure confidentiality.
Skills and experience that we are looking for in a Technical Administrator?
Working knowledge of Microsoft Word, Excel & Office Outlook
Attention to detail and accurate inputting skills
Passion to get things correct the 1st time
Great customer service and communication skills.
The role is on a part time basis – Monday – Thursday 9.00am – 2.00pm, with some flexibility. As well as a great salary, you will also receive enhanced employer pension contributions, extra holiday for each year continuous service, ½ day shopping for Christmas and free parking (but is accessible by bus).
Business Support Administrator Exeter £18,000 – £22,000
As Business Support Administrator, you’ll be joining a fast-growing consultancy business at their head office in Exeter. They work with household names from a wide variety of industries including media, telecoms, leisure and travel to name but a few.
Your main focus will be to support the smooth running of the business. It’s a varied role that’ll see you get involved with the administration activities across the organisation including finance, sales and marketing activity – as well as making sure that the head office has everything it needs to run smoothly. You’ll also be responsible for booking the travel arrangement for the team.
In your role as Business Support Administrator, you’ll be the first point of contact for people over the phone and be the contact clients and visitors first meet when they come to the office. Therefore, you must be warm, professional and welcoming.
Your Business Support Administration role will include
Keeping HR records up to date and providing information from the HR system that’s needed for reports
Managing business-critical infrastructure such as phone lines, broadband and conferencing facilities
Making sure that all the equipment at head office is well-maintained, arranging for maintenance when needed and that essential office supplies are in stock and don’t run out!
Booking team travel. This may include making arrangements at the last minute, managing changes and getting refunds
Supporting the Marketing team by providing campaign support, for example, by sending out mailshots and updating their prospect database
Uploading receipts and supplier invoices to the finance system, highlighting where there are any gaps
The kind of person we’re looking for
Confident and effective communicator
Good attention to detail
Thrives in a busy environment and enjoys having a mix of things to do
Excellent attention to detail and high levels of accuracy
Likes juggling priorities and getting things done
Has excellent Microsoft Office skills, especially Word and Excel
You’ll be joining a super friendly team – get in touch with Lisa if you’d like to know more!
Sales and Operations Coordinator
£22k – £25k (negotiable for the right person)
This well-established organisation in Exeter is about to embark on an exciting new chapter by launching a new but complimentary service to their already significant business base. The new service is also expected to attract new customers and you’ll be expected to build a solid pipeline for this new arm of the business.
This really is an exciting role where the plans and strategy for the service are all in place – they now need someone to make it happen. This role therefore is a mix of sales, marketing and coordination. You’ll be given the autonomy to ‘make it your own’ and drive its ultimate success.
First and foremost, you must be able to show an interest in digital marketing in general so this would be ideal for someone with a creative agency or advertising background for example but equally if you can demonstrate a love for and experience in marketing we’d love to hear from you. Someone with a gift for creating and maintaining great customer relationships is also a must. If you can demonstrate some experience of managing events or can show that you’re super organised, this would be a big bonus too.
You’ll be joining a really successful organisation based in Exeter who are experts in their field.
If you’re outgoing, confident and are looking to take on a new challenge – get in touch with Robyn to find out more!
Our client, is looking for an Accounts Administrator to join their finance team. As an employee, you will be working in a lovely, friendly environment with a great benefits package. There is free parking so you won’t need to worry about finding a space or having to pay!
This role is very much looking for someone with finance experience, as opposed to qualifications. As the Accounts Administrator you will help both the Sales and Purchase ledger and also be the 1st port of call for enquiries from customers. You will notice errors and be prepared to find out why this has happened and correct it.
Your role of Accounts Administrator will include:
Release sales order
Updating the system when payments are received – including card payment and associated reports
Input purchase invoices and set up payment
Reconciliation of bank accounts
Dealing with customer queries
Helping compile and validate financial info regarding year end and audits
What are we looking for in an Accounts Administrator?
Working in a finance team
Accuracy and attention to detail
Competent with Excel
Wonderful customer service skills
Ability to work in a busy office – especially at month end.
The role is Monday – Friday, with standard hours of 9.00am – 5.00pm. To apply for this role, get in contact with Lisa!
Our client is a prestigious and established law firm who are looking a Legal Secretary, with experience in Private Client, on mat cover for 9 months.
You will be someone that can manage their own time, use your initiative and be respectful of the confidential nature of client’s matters and documents. The relationship you have with clients is also vital and therefore delivering excellent customer service must come natural to you. The ability to work in a team is also essential as you will provide support to others, as and when required. You will be fully supported and welcomed by the team from day 1.
What experience / skills are required for Legal Secretary – Private Client?
Previous experience / training in a legal practice
Accurate and fast typing skills – 60 wpm
Eye for detail
Working in a fast paced environment
Great communication skills
Be able to work to strict processes and procedures.
Your role as Legal Secretary in the Private Client Dept will include:
Preparing correspondence and documents through audio-typing and word processing
Daily filing and the opening, closing, storage and retrieval of client files
Preparing mail and enclosures for despatch
Make appointments, arrange meetings and to maintain an up-to-date diary for relevant fee earner
Preparing meeting rooms as necessary, and for the tidying and clearance of the room at the end of the meeting
Provide support to clients over the phone
Welcome/ meet clients in person
Operate accounts procedures and update record systems and databases on time
Keep up to date with all forms and precedents in use by the practice
Provide assistance to other support staff
Comply with industry/ legal practices and standards.
The law firm are well known in the area and have a warm and friendly approach to their clients and also to the team environment to make this a great place to work.
We’re looking for an enthusiastic Assistant Buyer to join our client’s successful purchasing team!
Your role will be to make sure that stock levels are maintained effectively and that the suppliers being used are delivering value. You will analyse the sales, check on their performance and research alternatives amongst other things in your varied day!
A big part of this role will involve developing and maintaining great relationships with suppliers – you’ll manage about 20 of your own. You’ll be a confident communicator, who loves working in a busy environment who can juggle between different products and the commercials. You’ll be a great communicator who’s happy to negotiate.
Your role as an Assistant Buyer will include:
Analysing and negotiate cost reductions
Identifying possible alternative suppliers
Developing and maintain positive relationships with existing and new supplier
Providing support for other internal teams
Monitoring the performance of existing suppliers
You’ll be someone who:
Has at least 1 years’ experience working in a buying environment
Can juggle priorities and meet deadlines
Has excellent communication skills
Has advanced Excel skills
If this sounds like it could be for you, get in touch with Lisa to find out more!
We’re looking for two Product Managers to join this successful, dynamic and growing Exeter-based organisation that has significant global reach.
You’ll have full responsibility for multiple products – taking them from concept through to development, launch and beyond. Therefore, it’s key that you have previous market research experience and can demonstrate that you’re able to build positive relationships with customers – both potential and existing – to make sure there’s sufficient demand in the market. You’ll also be responsible for working with global subsidiaries to support them with their product range alignment and to ensure that there’s also sufficient product availability.
The company has a significant number of products, so it’s important that you’re used to working with a large number of SKU’s and ranges that consist of many similar products too.
You’ll also be commercially savvy, with experience of working with sales and marketing teams, have up to date IT skills, a professional outlook, a great communicator, the ability to multi-task/manage a demanding workload and the willingness to occasionally travel.
The role as Product Manager will include:
Identifying market needs
Defining the product range and specification
Researching potential suppliers
Price and margin positioning
Assisting with the launch and any associated promotions
Inventory monitoring and guidance
Reviewing and analysing product performance and market trends to determine the life cycle of the product/range
Recognising and reacting to market opportunities that produce results.
The company has a great benefits package including 25 days holiday, pension, free parking, life assurance, medical cover and much more!
This established company is based on the outskirts of Exeter and due to the growth of the business are looking for an Administrator to join their team. You will be working in a small, friendly team in a fast-paced office so you will be someone that enjoys a lot going on!
The role is mainly in the office, but you will be required to pop into the warehouse from time to time.
The Administrator role will see you mainly involved with the Stock:
Booking transport/ dealing with logistics
Dealing with customer queries
Scanning documentation and transfer info to system
Preparing tracking info and liaising with storage dept.
Skills required for the role of Administrator:
Proficient in Microsoft Office programmes – Excel in particular
Able to prioritise own workload
Written and verbal communication skills
Attention to detail
Working knowledge of stock procedures/ planning would be advantageous.
There is public transport, but due to the location it would easier if you did have your own transport.
The role as Administrator has a salary of £18k – £19k with the hours of 8.00am – 5.00pm – Monday to Thursday, with a 4.30pm finish on a Friday. You will have 21 days holiday, plus bank holidays with your entitlement increasing 1 day per year to a max 25 days (plus bank holidays).
Administrator - 3 jobs - Exeter - %%sitename%% Recruitment