Looking for an Accounts Assistant job where there’s some flexibility on the working hours for the right person? If yes, read on…
You’ll be joining a fantastic, successful, growing company and be fully supported in this role. They’re looking for someone who’s happy to be hand on, who’ll get stuck in and ideally, hit the ground running (although full training will be given).
What will you be doing as an Accounts Assistant?
You’ll have some experience in a similar role and if you’ve used Sage 50 before that would be a bonus but not essential.
There’s a degree of flexibility on the hours you work. You’ll be in the office for a minimum of three days a week however if you need to work to fit in with the school day, that’s something the organisation’s happy to explore. Likewise, they’re happy for this to be a full time position too.
As well as the basic salary, there are some excellent perks that come with this job too including an employee of the month scheme and regular company funded team building outings amongst other things.
If you would like to find out more, get in touch with Lisa who can run through the details!
Do you enjoy and are good at building relationships with suppliers? If so, this could be your new job! Our client who is a major player in their field are looking for a Procurement / Purchasing Specialist to join them. The company are fast growing and you’ll be joining a great team.
As well as contact with suppliers, you will also be liaising with many departments internally, ensuring that the information is put on the internal system correctly and have the ability to logically work out the best solution for all. Organising of orders, managing your own time and great customer service are all key areas.
As the Procurement / Purchasing Administrator you will be:
Place and track orders and build relationships with suppliers
Regularly check back order/availability/potential stock-out reports, and take action as required
Work with suppliers and forwarders to arrange regular shipments and plan economical shipments where possible
Resolve related issues
Liaise warehouses to ensure swift receipt of goods, advising when a shipment needs special priority to fulfil back orders
Assist with QC sample arrangements, problematic items and work with supplier to resolve such issues
Liaise with Finance departments to make sure payments are made correctly in a timely fashion, tracking credit/debit notes.
We are looking for someone with:
Experience in direct procurement and / or commodity management
Working knowledge of procurement best practice
A continuous drive to improve procurement and planning processes
Excellent prioritisation skills
The ability to plan and organise effectively
Good analytical and problem solving skills
Excellent attention to detail
Good level of literacy and numeracy
Good verbal and written English language skills
Driven and committed
Flexible and able to work as part of a team
Able to manage own workload to meet targets and deadlines.
Business Support Administrator Exeter £18,000 – £22,000
The primary focus of this role is to provide day-to-day administration support to ensure the smooth running of the office environment, including diary management – for 3 directors – and the management of supplies, assets and facilities, and supporting the Finance Manager.
In addition, this role will act as our front of house contact, handling all initial enquiries on the telephone and providing a warm and professional welcome to all clients and visitors.
The company’s client base is growing, which in turn means they are and there will be opportunities for you to develop.
What will the role of Office Administrator/ PA involve?
Facilities & Premises Administration
Manage the business critical provision of phones and conferencing facilities
Maintain an up to date list of alternative, serviced office premises
Maintain an up to date asset list, checking & maintaining appropriate insurance cover
Manage the office and kitchen equipment and facilities, ensuring maintenance of a clean, tidy and safe environment for all colleagues
Book all approved business travel for the team (trains, flights, hire cars and hotels)
Manage the internal meeting room booking system
Diary management of 3 directors
Support the team with telephone and video conferencing booking and set up as required
Support the team with candidate interviews and assessments
Book and arrange team events (team training days and social events)
Uploading receipts and supplier invoices
Checks to identify any missing receipts and ensure expenses are recharged as appropriate
Checks via client accounts payable that invoices are in process
Weekly reporting on travel expenditure, running reports from all travel booking systems
Front of house
Welcome all clients and visitors and provide with refreshments upon arrival and during meetings
Manage incoming phone and email enquiries.
Key qualities and skills of an Office Administrator/ PA:
Confident and effective communicator with managers and external stakeholders
Good at building and maintaining relationships in managing service delivery by external providers
Excellent Microsoft Office skills, especially Word and Excel skills
Enjoys administration and takes pride in their work with high standards
Has excellent attention to detail and high levels of accuracy
Able to work under pressure, within a team or independently to complete tasks within a set time frame
Works in a highly organised, methodical and structured way
Works with integrity and absolute discretion.
The role will allow you to develop and grow your skill sets. The company has a great office and working environment, all with an enhanced package.
This established company is based on the outskirts of Exeter and due to the growth of the business are looking for 3 new members to join them as Administrators. You will be working in a small, friendly team in a fast-paced office so you will be someone that enjoys a lot going on!
The roles are mainly in the office, but you will be required to pop into the warehouse from time to time.
The 3 Administrator roles are in different areas of the business:
Logging the movement of stock on Excel
Creation of stock control paperwork
Filtering the stock sheets and checking that it is accurate
Highlighting stock discrepancies
Preparing paperwork for invoicing.
Booking transport/ dealing with logistics
Dealing with customer queries
Scanning documentation and transfer info to system
Preparing tracking info and liaising with storage dept.
Checking contract details
Updating customers and dealing with enquiries
Helping with transport planning and updating system
Administration for the Operations Manager.
Skills required for the role of Administrator:
Proficient in Microsoft Office programmes – Excel in particular for storage role
Able to prioritise own workload
Written and verbal communication skills
Attention to detail
Working knowledge of stock procedures/ planning would be advantageous.
There is public transport, but due to the location it would easier if you did have your own transport.
The roles as Administrator have a salary of £18k – £19k with the hours of 8.00am – 5.00pm – Monday to Thursday, with a 4.30pm finish on a Friday. You will have 21 days holiday, plus bank holidays with your entitlement increasing 1 day per year to a max 25 days (plus bank holidays).
Administrator - 3 jobs - Exeter - %%sitename%% Recruitment
Part time Payroll Assistant Exeter £18,000 – £21,000
Based on the outskirts of Exeter, my client is looking for a part time Payroll Assistant, to join their finance team. You will need to be experienced in payroll administration as the role involves maintaining the payroll system, providing reports and associated documents.
The team is relatively small so you will be someone that is flexible, always ready to help, keep your colleagues updated and take responsibility and able to prioritise your work.
What is important is that you have payroll experience – the system that you have used is not important as training will be provided – and you will be comfortable in using Excel for reporting.
What will the role of Payroll Assistant include?
Undertaking operational accounting, financial, payroll and administrative tasks
Acquiring and maintaining a thorough knowledge of payroll processes and all relevant legislation
Preparing the staff payroll, including SMP, SSP and year-end procedures and submissions
Ensuring that the year-end payroll procedures
Working with departmental managers to prepare payroll, overtime, headcount and staff turnover reports, analyses and statistics
Working with departmental managers to prepare payroll Budgets and Forecasts
Preparing, issuing and posting to the nominal ledger all expense claim payments in support of cost centre and unit costing
Distributing the monthly payslips and resolving any payroll issues with staff
Administration of pension schemes and auto enrolment tasks
Liaising with HR
Support the Finance Manager which preparing and submitting end of year accounts as required by the auditors.
Due to the location, you will need to either drive or you can get a bus as it is on a main route. The role is on a part time basis, of 20 hours/ week, but this could be increased and on occasion due to sickness or holidays you may need to cover for other roles in the finance team.
Do you enjoy a mix of customer contact, have a great eye for detail, a whizz with Excel and like to get involved? Sound like your kind of job, then read on…
The role of Purchasing Administrator, will see you as the link between customers and internal departments. The company has a vast number of lines and it is vital that the information that is held on the database is correct and up to date. To ensure this, you will be contacting suppliers, producing reports and many any amendments.
The role of Purchasing Administrator will include:
Ensure all details about products are entered correctly
Respond to all origin and parts enquiries efficiently
Provide administrative project support
Dealing with quotes and samples and co-ordination of the shipment of samples
Assist buyers’ cost saving initiatives by supporting administrative tasks
Manage and update systems prices and other reasons for supplier invoice discrepancies
Keep supplier database up-to-date.
Excel skills – V Look-up level
Manage own workload
Hard working and driven.
The company offers a great benefits package, as well as a friendly and supportive team environment.
Business Support Administrator South Devon Up to £18.5k
We’re on the look out for an enthusiastic Business Support Administrator to join this awesome company at their Head Office in beautiful South Devon. If you like a bit of variety in your work, this could be for you!
Part of your role will be providing support to customers. You’ll be their first point of contact if there are any issues and be the person to try and resolve the issue over the phone. This isn’t an IT support role, it is more coordinating the tech backup and support. You’ll be given full training and support on the product, so you will have the knowledge and information to talk to customers with confidence.
If the problem can’t be resolved, you’ll make arrangements for technical support to visit the customer on site and make sure that anything they need to support getting the problem resolved is ordered and shipped.
You’ll also be making calls to customers to arrange for annual safety and service checks, additional training they might need etc.
Coupled with the support that you’ll be providing over the phone, you’ll also get involved with supporting the activities at the Head Office. This could include providing getting involved with customer training – for example making sure the facilities are ready and the right materials are to hand. There will also be times when you’ll be ‘front of house’ to meet and greet customers and other visitors.
If you have some experience of dealing with customers – ideally over the phone and face to face – are super organised, professional and proactive when it comes to getting things done – Lisa would love to hear from you.
This is a full time role (Mon – Fr, 9.00am – 5.30pm) that comes with some excellent perks that include an employee of the month scheme and regular company funded team building outings amongst other things.
My client, who are a leader and well established company in their industry and looking for a Workshop Administrator. The customer is the focus of the company as well as ensuring they have a great team environment. You will be someone that thrives on communication and giving wonderful customer service and courteous to both your colleagues and existing as well as new customers. In essence, if you don’t know the answer you’ll go and find it and get back in a timely manner, all with a smile and get job satisfaction that you have helped.
The role of Workshop Administrator is on a full time basis (15 month fixed term contract) with the potential for permanent employment, with a start date of beginning of May.
Are you someone who has 1st class organisational skills and thrives in a very busy, priority changing workshop environment. You will ideally have Motor Vehicle Service Administration experience but more importantly the desire to learn about the industry, with the ability to build a rapport with Technicians and customers alike.
With the support of an external IT Company, you will provide basic IT support as issues arise with the Company’s IT system or devices.
Your role as Workshop Administrator will include:
Check and input all Technician’s time sheets and communicate on-call information with Payroll within a timely manner
Check and input information from job documents (job cards)
Input and update new job, new customer and new machine information
Record and update customer and machine details onto spreadsheet
Update monthly sales reports
Register new machinery for Warranty online, submit claims and process invoices
Answer incoming calls and make necessary arrangements with customers/suppliers and licencing/training providers
Arrange training for the Technicians as directed by the Workshop Manager
Record MOT due dates and ensure all MOTs are booked and carried out within a timely manner
Check all drivers’ licences are current and valid upon induction of new staff
Co-ordinate the vehicle tracking system for all company vehicles
Download Tacho Cards and Tacho machines
Ensure weekly vehicle checks are carried out for all the company vehicles
Organise vehicle hire and arrangement as required
Update and monitor the cost of vehicle repair
Arrange vehicle related training/tests for employees, as instructed by the Transport Manager.
You do not have to be a tech wizard, but you will be willing to help set up of new PCs, phones and iPads and being the contact between the company and the external IT consultants.
Skills / experience we are looking for in a Workshop Administrator:
Enjoys a fast paced environment
Eye for detail
Accurate typing skills
Great communication skills
Basic IT support knowledge
Previous experience in transport/ motor industry is preferable, but certainly not essential.
Project Coordinator Exeter £20,000 – £22,000 DOE + bonus
Our client is a leader in the telecoms sector and looking for a Project Coordinator to join their team.
Your role comes into play in the delivery and installation phase with new and / or existing customers. As the company is so busy, you will have lots of projects on at any given time so you will have the natural ability to spin lots of plates and know where projects are.
Industry knowledge, in IT / telecoms, is preferable, but not essential. You will receive full training on the company’s products and services. As products and services are always developing you will have the desire to learn – and continue learning.
What does the role of Project Coordinator involve?
Administration and delivery of multiple communication orders
Planning of resource and supplier delivery timings
Liaising / meeting with customers, ensuring high levels of communication for the duration of a project
Delivering projects on time and within budget
Contributing to group provisioning targets, engage in a team approach and maintain a positive working attitude.
Skills / experience required for role of Project Coordinator:
Proven experience in the coordination of the delivery of a service
Experience in a related IT/ telecoms role is preferable, but not essential
Ability to prioritise own workload
Great customer service skills
Full driving licence.
As well as your basic salary, there is also a bonus – which you can expect to be £100/ month. On occasions, you may also be required to visit a customer, but a pool car will be available.
Do you have a strong background in product management who has worked within automotive/parts/agriculture or similar, to join this sizeable team? If yes, we want to hear from you.
We are looking for someone who has relevant experience in a similar role, dealing with the full product life cycle gained from the automotive/parts or agricultural industry.
You’ll need to have good commercial acumen with experience of working with sales and marketing teams, up to date IT Skills, a professional outlook, strong communication skills, the ability to multi-task/manage a demanding workload and the willingness to occasionally travel.
You’ll be fully responsible for product life cycle development and management for a designated part of the Company’s product range.
The role as Product Manager will include:
Identifying market needs
Defining the product range and specification
Researching potential suppliers
Price and margin positioning
Assisting with the launch and any associated promotions
Inventory monitoring and guidance
Reviewing and analysing product performance and market trends to determine the life cycle of the product/range
Recognising and reacting to market opportunities that produce results.
The company has a great bens package including 25 days holiday, pension, free parking, life assurance, medical cover and much more!