Our client is looking for an HR Administrator to join their team. This will be a varied, but vital role, in the HR team. You do not need to have experience working in HR, but you need 1st class admin skills, have great communication and organisational skills, and of course that eye for detail.
The role is on a fixed term contract basis of 3 months, full time with an immediate start.
Your role of HR Administrator will include:
Liaising with recruitment agents, advertising job vacancies, arranging interviews and preparing correspondence for new employees
Requesting/ collecting references for new potential employees, including DBS & background checks
Preparing interview packs, booking meeting rooms
Induction for new staff, including booking induction meetings
Collation of new staff paperwork
Maintenance of up to date job descriptions and regular appraisal documentation for all staff
Management of holiday benefits
Answering telephone enquiries and general office duties
Preparing monthly HR information for payroll processing.
What we are looking for in an HR Administrator:
Experience in MS Office products, including Microsoft Outlook, Word & Excel
Excellent communication skills and high level of accuracy on all tasks
Experience of working to tight deadlines
Strong organisational skills and the ability to prioritise tasks accordingly
This is a temp role due to some absence in the department and a high workload. If a permanent opportunity was to arise you’d be in a great position to be considered. The company are fast growing and successful and you’d be joining a great team! Alternatively, you might be a recent grad, or going travelling and wanting a role that will allow you to gain office experience.
This is a generalist purchasing role where you’ll:
Create Purchase Orders (PO) and Advance Shipping Notices(ASN) weekly for suppliers as well as intercompany transfers using ERP System.
Update excel tracking system for all suppliers and intercompany transfers
Resolve any missing/incorrect delivery reports
Order daily/weekly and inform suppliers to process orders according to plan from ERM system recommendations
Regularly check back order/availability/potential stock-out reports, and take action as required
Ensure open orders on ERP system match that of the suppliers and update with accurate delivery dates as goods are despatched from suppliers
Assist with QC sample arrangements, problematic items (quality, MOQ, price, infill, etc.) and work with supplier to resolve such issues
Liaise with Finance departments to ensure payments are made correctly in a timely fashion, tracking Credit/Debit notes
Track suppliers to ensure delivery date is confirmed and a high availability percentage according to stock class
Liaise with the warehouse to ensure swift receipt of goods, advising when a shipment needs special priority to fulfil back orders.
We are looking for someone with:
Administration experience – this might be from an internship/ summer placement
Good Excel skills
Excellent prioritisation skills
The ability to plan and organise effectively
Excellent attention to detail
Good level of literacy and numeracy
Good verbal and written English language skills
Driven and committed
Flexible and able to work as part of a team
Able to manage own workload to meet targets and deadlines.